Open Position

5/15/2023 - ACCOUNTS PAYABLE CLERK

ACCOUNTS PAYABLE CLERK

FULL-TIME (37.5 hrs/week)

Primary Accountabilities

Performs bookkeeping duties as assigned, including data entry, processing check runs, setting up new vendors, expense analysis, and fixed asset maintenance.

Duties and Responsibilities

• Processes town accounts payables including reviewing invoices for proper account coding and authorization. Inputs invoicing into accounting software and prepares check runs.
• Maintains up-to-date W-9 file for all vendors in accordance with State Library Regulations.
• Prepares vendor 1099 forms at year end and subsequently files necessary information with state and federal agencies.
• Follows the capital asset threshold for purchases and maintains fixed asset schedules and database.
• Files all paid invoices and related accounting documents and reports.
• Provides support to the Tax Office in the issuance of refunds as necessary.
• Submits Positive Pay files to financial institutions.
• Assists with the preparation of all documents for annual audit.
• Serves as the backup for Accounts Receivable Processing.

Required Knowledge, Skills and Abilities

• Experience with A/P software beyond QuickBooks.
• Knowledge of bookkeeping principles, methods and practices, including standard office methods and procedures.
• Ability to work with a minimum of supervision, follow procedures, and meet deadlines.
• Ability to establish and maintain positive working relationships with other employees and with the general public.
• Microsoft Office software, Excel proficiency a must.

Required Qualifications

Associates Degree in accounting or finance; business school courses and 2 years’ experience in accounting office; high school diploma and 4 years’ experience in accounting office. Municipal or nonprofit experience a plus.

Salary Range

$42,900 to $47,500

Contact

Leslie Bacigalupi, Finance Director finance@bethany-ct.com