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Open Position

10/14/2025 - Parks and Recreation Administrative Assistant-Part Time (Temporary)

TITLE: Parks and Recreation Administrative Assistant
DEPARTMENT: Parks and Recreation
REPORTS TO: First Selectman, under the supervision of the Parks and Recreation Director
FLSA STATUS: Non-Exempt
Salary Range: $20.00-$22.00
Approved by BOS 10-7-2025 (for fiscal year 2025-2026)

POSITION SUMMARY

The Town of Bethnay Parks and Recreation Department is seeking a detail-oriented, organized, and dependable Part-Time Administrative Assistant to support day-to-day administrative and clerical operations. The ideal candidate will assist staff, interact with the public, and help ensure the smooth operation of recreational programs, facilities, and events.  Assist when needed in the supervision of the Extended Day Program. 

ESSENTIAL DUTIES AND RESPONSIBILITIES

  • Provide general administrative and clerical support, including filing, data entry, and document preparation 
  • Answer phone calls and emails; greet and assist visitors at the Parks and Recreation office 
  • Assist with program registration and payment processing 
  • Maintain organized records of program participation, waivers, and vendor contracts 
  • Support communication and outreach efforts, including preparing flyers, newsletters, and social media posts 
  • Help coordinate logistics for recreational programs, community events, facility schedules and meetings 
  • Order office supplies and maintain inventory 
  • Maintain excellent records for all participants in the extended day and camp program (i.e. medical forms, authorization for pick up, emergency contact, etc.) 
  • Perform other related duties assigned by the Parks and Recreation Director or First Selectman

QUALIFICATIONS, KNOWLEDGE, SKILLS, AND ABILITIES

  • Proficient in Microsoft Office Suite (Word, Excel, Outlook)
  • Experience with recreation or scheduling software preferred
  • Strong written and verbal communication skills 
  • Ability to work independently and collaboratively in a team environment 
  • Friendly, professional demeanor with a strong commitment to public service 
  • Must be able to handle confidential information appropriately 

    Education and Experience:

  • High school diploma or equivalent; some college coursework preferred 
  • 1–2 years of administrative or customer service experience, preferably in a municipal or recreational setting 

WORK ENVIRONMENT AND SCHEDULE

  • This position typically operates in an office environment within a municipal facility 
  • Occasional attendance at evening or weekend events may be required 
  • Light lifting (up to 25 lbs.) may occasionally be required for events or program support 

Interested applicants should email Jennifer Cafasso, Human Resources and Administrative Manager at jcafasso@bethany-ct.com