Town Clerk

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Town Clerk

Nancy A. McCarthy, CMC

Town Clerk
203-393-2100 x104
Email
Fax: 203-393-0821

Address
40 Peck Road
Bethany, CT 06524-3322

Hours
Monday through Friday – 9:00 AM-4:30 PM
Monday evenings from 6:30 – 7:30 PM

Assistant Town Clerks

Robin E. Glowa, CCTC
203-393-2100 x105
Email

William L. Brinton
203-393-2100 x106
Email

Fax: 203-393-0821

 

General Information

The mission of the Town Clerk’s Office is to preserve and protect all records placed in the custody of this office and to provide courteous, efficient  and professional service to the public.

The Town Clerk is responsible for maintaining records of the Town of Bethany.  As Registrar of Vital Statistics, the Town Clerk issues marriage licenses, and certified copies of births, deaths and marriages. The Land Records date back to 1832 when the town was incorporated.  Also stored in the vault are maps, vital records, minutes of town boards, commissions and town meetings as well as veterans discharges.

Among services provided are issuing dog licenses, notary registrations, Trade Name Certificates and providing a variety of election related duties, including the issuance of absentee ballots.  The Town Clerk’s Office provides customer service to the citizens of Bethany by answering the main telephone line and providing general information.

Services

Can I get my birth certificate here if I was born in another State but lived here for 20 years?

No. Births do not cross State Lines. Nor do any other Vital Records.

How to obtain a Trade Name Certificate (d/b/a)?

Whenever you are conducting business under a name other than your own or the corporation’s, you must obtain a “doing business as” (dba) certificate from the Town Clerk in the Town where the business is located. The d/b/a/ certificate is maintained in a public file and allows consumers to identify and locate the proprietor.

In Bethany, the filing fee for a d/b/a/ certificate is $5.00. The certificate may be filed in person or by mail.

For further information, call the Town Clerk’s Office.

How do I file a Uniform Commercial Code (UCC)?

When someone offers property as collateral for a debt, the creditor may have the arrangement committed to writing and filed as a lien. The filing must be on a UCC form and should include the names of the debtor and creditor, the amount of the lien and the location and description of the property.

The place where the lien should be filed depends on the type of property offered as collateral. In deciding where to file, remember that the purpose of the lien is to put future creditors on notice of your claim to the property. So, file the lien where future creditors are most likely to look.

If the property offered as collateral is real estate, the lien should be filed with the Bethany Town Clerk.

If personal property such as a car, jewelry or musical instrument is offered as collateral, the lien should be filed with the Secretary of State.

For additional information, call the Bethany Town Clerk’s Office.

How do I know what holidays Town Hall will be closed on?

Please see Home page of this website on lower left-hand column for Holiday Schedule.

When are the minutes of the Town meetings available?

Motions of minutes are filed within 24 hours. The approved minutes from meetings such as the Planning and Zoning Board and Inland Wetlands are posted only after they are accepted. Prior to their acceptance they are not official minutes. This happens at the meeting following the meeting for which the minutes were taken. If a meeting is cancelled this process is delayed. Minutes are filed within one week of their acceptance.

How do I obtain a Liquor License?

Applications for liquor licenses can be obtained from the Secretary of State’s Office, 1-800-509-6000.

Is there any public transportation in Bethany?

There is no public transportation in the Municipality.  For information about senior bus service, please see the Human Services page on this website.

I don’t want any information from my census form to be distributed to anyone without my prior consent. I actually want it on file with the Town Clerk only. Why can’t I do that??

The Law states that the information is a public record unless you are a Public Safety Official.

My organization is planning a raffle. Do we need a permit?

State-required applications are available through the Selectman’s office.

Are Town buildings available for use?

The Bethany Town Hall and Lakeview Lodge are available for use. Reservations and fees are available trough the Selectman’s Office. Insurance is required.

What do I do about Pot holes, fallen trees or dead animals on my road?

Contact the Highway Department at:

Public Works

Bethany Town Hall

40 Peck Road

Bethany, CT 06524-3338

393-2100 or 393-1555

 

or the Selectman’s Office at:

Board of Selectmen

Bethany Town Hall

40 Peck Road

Bethany, CT 06524

203-393-2100 x100

First Selectman, 203-393-2100 x101, (add email)

Selectmen Assistant, 203-393-2100 x100, (add email)

Bookkeeper, 203-393-2100 x109, (add email)

Do I need a pistol permit?

Yes! Call our First Selectman’s Office for initial application. Once approved, the Selectman’s Office will provide a local permit for carrying a pistol in town. You must apply for a state permit if you are carrying your pistol over the town line.

How do I find out about Meeting dates and hours?

All official town board, commission and committee meetings must be posted with the Town Clerk. Please call 203-393-2100 X104.

Who is the local paper, and what is their number?

  • Bethwood News 795-0666

  • Amity Observer 1-800-843-6791

  • Bethany-Orange-Woodbridge Bulletin 876-6800

Do I need a permit for a tag sale?

A permit is not needed for a tag sale.

How many tag sales can I hold per year?

Two tag sales are permitted in a calendar year and cannot exceed three days in duration each.

Where can I get a passport in town?

There is no where in Bethany to apply for or obtain a U.S. Passport.  You may apply for a passport at the local Probate Court which is located in Hamden at 2750 Dixwell Avenue and is served by the Honorable Judge Edward C. Burt, Jr., or call his office on 203-287-7082.

You may also obtain complete information about applying for a passport including locations and legal/security requirements by using the US State Department Bureau of Consular Affairs wizard.

How can I get working papers?

Working papers for students may be obtained at the public high school serving your area of town whether or not you attended that school and at the Superintendent’s Office at the Bethany Community School.

How can I get a voter I.D. card?

Voter registration cards are issued by the Town Clerk upon verification of enrollment by the Registrars of Voters office.

Is the Clerk of the Court, Probate Court Clerk and the Town Clerk one and the same?

No. The Probate Court Clerk handles legal domestic matters such as decedent estates, guardianships, conservatorship and adoptions.  The Town Clerk is responsible for maintaining land records, vital statistics, and all other official records relating to the town and its citizens. It also issues a variety of licenses, certificates and permits.

Can I post signs on utility poles?

Signs that are tacked to utility poles are very dangerous. Many people don’t realize that putting signs on poles endangers line workers who have to climb those poles to make repairs. Staples, nails and tacks used to hang signs on the poles — as well as the signs themselves — can cause very serious damage. Line workers risk injury to themselves and damage to their equipment and protective clothing. If you’re planning a tag sale or some other activity in your neighborhood, please do not post or hang signs to advertise it on utility poles.

Many people don’t realize that posting signs on utility poles is illegal in Connecticut (Section 23-65a. of the General Statutes) and carries a $50 fine.

How are fees and charges set in the Town Clerk’s Office?

Almost all fees are set by state statute.

What determines whether or not a building is historic?

Generally speaking, a building must be at least 50 years old and retain a majority of its original features. Association with a significant individual or event is also a consideration.


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